英文邮件没有思路吗 英文邮件 没关系

商务信函写作,尤其是邮件写作是最常见的,也是相对规范的规范的写作框架,可以轻松上手,主要区别在于邮件内容的差异,这就需要你的积累
一:邮件框架回顾
主要分为开头Header和主体部分Body 两大部分,了解每个部分的内容以及一些常用的表达,可以有效节省时间,提高撰写邮件效率,也显得更专业
1-开头部分
【英文邮件没有思路吗 英文邮件 没关系】主要表明写邮件的目的,也就是主题Subject,发邮件的原因;另外需要表明这份邮件的接收者
Header Structure
注意这里的Subject 不要完整的句子,只需要名词短语即可,而Subject一般都是从表示原因的那个句子中动词提取或者根据意思概括,方法是,将动词变成名词即可
I would like to apply for five-day annual leave from 1st-5th of next month.
Subject: Application for AL from 1st-5th,June
2 Body Part 主体部分
一般包括问候Greeting+阐述邮件原因Reason+如何解该问题 Solutions &actions+如何邮件落款(包括closer&signature)

英文邮件没有思路吗 英文邮件 没关系

文章插图
Body Structure
2-1 Greeting 问候部分常用表达(确认性别&姓名+简单的开场白)
邮件称呼
A-Dear Sir/Madam...注意外国人的名字:First name+Surname名字在前,姓在后
B-Dear+ name
C-Hello&Hi,+name
简单开场白
I hope all is well (with you)
How are you ?
How is it going?&How are things?
2-2 Reason -Why? 介绍邮件的目的
I would like to ask about & discuss sth.
I am writing because...直接表明原因
Just a quick note&reminder,一般用在提醒或者Double-check 某些信息上
in response to = Regarding(简写RE)+ 名词词组或名词(一般是承接先前已发送或接收的邮件信息)
2-3 Action&solution&problem-solving 解决问题和行动计划
前面描述了写邮件的原因后,或反应问题,或double-check 某些信息,接下来就是针对问题,需要对方怎样的行动
Could you please let me know ...?
Could you please confirm&double check...?
Please note that...
I'll discuss sth with sb
2-3 Closer& signature落款结束邮件交流
主要包括表明你希望尽快得到对方回复的意愿,尽可能地早解决实际问题
Closer
(I am) Looking forward to your reply ASAP(as soon as possible)一般前面都省略I am 避免重复
Sign-off
kind Regards,Best Regards(=BR),all the best,thanks
+ (your name: Full name + first name)
二 案例-客户开发参考 Template
To :
From:
Subject: Pleasure chatting with our business
Dear Mr / Ms ( + surname ),
I hope all is well with you.
My name is ( +your full name) , a/an +( job title ) from (+company name). 专业简洁介绍自己(姓名+职位+公司+职责)I would like to provide you with more information about what we do.(阐述原因)We specialize in ( +area&industry&Product)... Over the last XXX years,we have helped many businesses to meet their needs.Please click on the link below to learn more about our expertise and to see what our clients say about our work.( insert the link here to company website)(简要介绍公司,并附带公司网址)
I am wondering if you would be available to arrange a call to see exactly how we can help your business.表达你的合作意向或期望对方回复
Looking forward to hearing from you .
Best regards ,
( your full name )
最后邮件写作的挑战在于主体部分,1-就是introduction &reason部分,把问题描述清楚,2-然后你的期望解决方法是什么 3-另外需要注意Subject 主题的提炼上 ,其他的部分相对固定,只需要选择一两个你经常用的表达即可