【项目管理英文】如何规划项目启动会议议程？今天分享的是项目管理英文

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今天分享的是项目管理英文，主题是：如何规划项目启动会议议程，作者是Peter Landau，英文据www.projectmanager.com，中文为本公号创建人浦亮元翻译，正文3050字，觉得有用，请分享出去！（有建议，或者需要简历修改，或者需要商务合作，直接联系微信号

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All project meetings should be important, but the project kickoff meeting is the most crucial because it sets the tone and vision of the entire project. You’ll want to get this meeting right so everyone starts out motivated, focused and informed. Craft a project kickoff meeting agenda to help you lead an attention-grabbing meeting that covers all the key points of your project.

所有的项目会议都应该非常重要，不过，项目启动会议尤为重要，因为，其给整个项目设定了基调与愿景。你得把项目启动会议开好，这样，每个人都会富有激情、专心致志，并了解项目的情况。精心创建项目启动会议议程，让你能够领导一个引人注目的会议，而该会议是涵盖了项目的所有要点。

准备好主持项目启动会议了吗？

Are You Ready To Host a Kickoff Meeting?

准备好主持项目启动会议了吗？

Whether you are running a small, large, informal or formal project, you want to start it off right with an informative project kickoff meeting. However, you can’t have a worthwhile project kickoff meeting unless you’ve done the necessary project planning first.

无论运作的项目是大是小，是正式的还是非正式的，你都要马上开启详实的项目启动会议。除非你已经完成了必要的项目规划，否则，就不值得去开启项目启动会议。

To make sure your project has the tools it needs to succeed, see our tips and resources on project planning before you host a project kickoff meeting. This is part of project planning. A solid project plan ensures that you’ll have all your ducks in a row before you gather everyone together for a meeting.

请务必确保有项目成功所需要的工具，在主持项目启动会议之前，请看一下我们在项目规划方面的技巧和资源。这是项目规划的一部分。一个可靠的项目规划，可以确保在召集所有人聚在一起开会之前，所有的事情都能安排好。

If you’re not a certified project manager, don’t worry. You can still learn a lot by studying the steps professional project managers take to execute a successful project.

如果你不是注册项目经理，也不要担心。通过研究职业项目经理在执行某个成功项目上的步骤，你仍旧能够学到很多东西。

规划项目启动会议

Planning the Kickoff Meeting

规划项目启动会议

As mentioned, a project kickoff meeting marks the start of the project. If your project is informal, you might just be presenting to your team. If you’re running a formal PM project, there are often key stakeholders in attendance, as well as the project team and possibly even clients. Either way, here is where you define the best practices for the project, along with the project vision, plan, processes and expectations.

如以上所提到的，项目启动会议，则标志着该项目的开始。如果项目是非正式的，你可能只是向你的团队介绍就可以。如果运作的是项目管理方面的项目，则经常要有重要人员、项目团队，甚至可能客户，一道出席项目启动会议。无论哪种方式，在这一阶段，都需要定义项目的最佳实践，也需要定义项目愿景、规划、流程及期望。

There are a number of basic questions to consider when planning your project kickoff meeting, such as:

在规划项目启动会议时，有一些基本的问题需要考虑，比如：

How long should the meeting be?

会议开多久？

When should it be scheduled?

什么时间安排？

Who should attend?

谁应该参加？

Where should it be held?

在哪里召开？

Should you print out documents?

需要打印文件吗？

Do computers or projectors need to be set up?

需要准备电脑或者投影仪吗？

Should you bring treats, like donuts or bagels?

需要带零食吗？例如，甜甜圈或者百吉饼。

制定项目启动会议的议程

Crafting the Kickoff Meeting Agenda

制定项目启动会议的议程

Now that you’ve considered some of the basics of the meeting, it’s time to make your agenda and plan what you are actually going to say to the attendees. If you are running an informal project, your meeting might be casual and you may only need to touch on a few metrics, depending on your audience. For help addressing those metrics, read on to see what project managers include in their kickoff meeting agenda.

好，你已经考虑了会议的一些基本的问题，现在，请制定项目启动会议的议程，并酝酿好计划向与会者说什么。如果运行的是一个非正式的项目，项目启动会议可能不会那么正式，你可能只需要去接触一些指标，指标要取决于受众。为了帮助解决这些指标问题，请看看项目经理在项目启动会议的议程中列入了什么。

If you are a project manager, then you’re in luck because we have everything you need to consider for your meeting agenda in the following section.

如果你是一个项目经理，那么，你很幸运，因为，在以下环节，有你所需要考虑的所有的会议议程相关内容。

基本内容

-Basics: Write down the name and/or number of the project being discussed, where that meeting is being held, who the project manager and project owner are, as well as a call-in number if there are members who will be joining remotely. Finally, note the date and time of the meeting.

-基本内容：写下正在讨论的项目名称或者项目数量，在哪里召开的会议，项目经理和项目负责人，如果有成员远程，网络会议的电话号码。最后，请记录下会议日期和时间。

出席情况

-Attendance: List the people attending the meeting by name and their role in the project. You want to have a full list of those who were there. New people may come into the project later, and then they can be brought up to speed and added to the list of those who have been briefed.

出席情况：列出参会人员姓名及其在项目中的角色。你想要有一份完整的名单。新的人员可能会晚些时候加入这个项目，之后需要了解最新情况，并被加入到被通报的名单之内。

任务分配

-Assignments: Assign tasks related specifically to the meeting. One person might be responsible for having all those in attendance sign in, so you can have a record of those who participated in the meeting. Another person could act as note taker and record all action items and issues.

-任务分配：根据项目启动会议，具体分配相关的任务。可能有人会负责让出席项目启动会议的人员签到，这样，就可以有一份参会人员记录。另一个人则可以充当记录员，记下所有的行动项目和问题。

会议介绍

-Introductions: Consider including a meeting icebreaker to get everyone focused and into meeting mode. Then, outline a brief opening statement, noting the purpose of the meeting and then introduce the project team and their roles. Allow time for the project sponsors to introduce themselves and make a brief statement, if they want.

会议介绍：应该考虑在会议前来一场破冰之旅，使每个人保持专注，并进入到会议模式。然后，概述一个简短的开场白，请注意会议目的，然后，介绍项目团队及其扮演的角色。如果项目发起人想要自我介绍，并简单陈述项目的话，请给他们时间。

项目

-Project: Write a description of the project and the reason it is being initiated. Tell the group what the benefits of the project are. Detail the goals and what the success criteria is for the project. What you’re doing here is more than disseminating information, you’re rallying the troops to get buy-in and to fully engage and inspire the team.

项目：请写下项目描述及其启动的原因，告诉小组这个项目的获益是什么。请详细说明该项目的目标和成功标准分别是什么。你所做的不仅仅是传播信息而已，而是召集队伍去认同并充分参与到该项目中，请去鼓励团队。

方法

Methodology: Explain the methodology you’ve chosen to manage the project. Tell the group the way you’re going to execute the project. Describe the type of methodology or combination of methodologies and how they work in relationship to the project. Explain why you picked this route and provide historical data to back it up, if possible.

方法：说明选择管理该项目的方法，告诉项目小组你将要执行项目的方式。请描述方法类型，或者方法组合，以及这些方法（组合）与项目之间的关系如何。如果有可能的话，请解释为什么选择这一途径，并提供历史数据来进行支持。

项目规划

Planning: This will be a more extensive portion of the meeting time, as you start with the project management plan and how it works. Discuss the assumption log, which is how you will track the validation of these assumptions throughout the project. Also, review the scope management plan, as well as change and control procedures. Then there’s the time management plan, which includes the schedule and project milestones. Cost management, such as invoicing, expenses, receipts, timesheets and travel costs are also discussed. With the quality management plan, you’ll outline the process. There’s also a human resource management plan that includes a contact list with roles, responsibilities, training needs and schedule availability. Explain the communications management plan, outlining how and how often communications will be conducted over the course of the project. The risk management plan will be discussed and the procurement management plan, ending with a review of the stakeholder register.

-项目规划：从项目管理规划以及项目管理规划是如何运行开始，这部分会占据绝大多数的会议时间。讨论项目的假设日志，这就是在整个项目中如何对这些假设进行跟踪验证。此外，需要审核项目范围管理规划，以及变更和控制程序。随之而来，是时间管理规划，其会包括项目进度与项目里程碑。成本管理，诸如，进销存、费用、收到的款项，也需要讨论工时与差旅费用。通过质量管理规划，你要概述该流程。还需要人力资源管理规划，包括联系人列表，包括人员角色、职责、培训需求，以及进度安排。说明沟通管理规划，概述在项目过程中如何进行沟通以及多久进行沟通。讨论的风险管理规划与采购管理计划，要以重要人员发表意见为结局。

项目规范

-Regulations: Acknowledge the standards for the project, as well as regulations and/or laws that apply. You can also examine the client requirements at this time, and any other requirements for other organizations related to the project.

-项目规范：认可项目的标准，以及适用的规范或者法律。此时，还可以检查客户的需求，以及与项目相关的其他组织的其他需求。

项目启动会议回顾

Review: Outline a quick review of everything to remind everyone present of the action items discussed during the meeting. Have the note taker read the action items and review them with the group. Note the date of the first client review meeting and the first project status meeting.

-项目启动会议回顾：简要回顾一下项目启动会议，提醒大家在会议期间提出讨论的行动项目。让记录员将行动项目读出来，并与小组一起回顾。请关注客户首次评审会议，以及项目状态会议的日期。

问答

-Q&A: Remind the note taker you assigned to capture the discussion in this part of the meeting. Then open the floor to questions. Answer all questions, so no one leaves the meeting without a clear path forward.

提问与回答：请提醒被分配做会议记录的人员在会议中记下该部分的讨论，然后回答问题。请回答所有的问题，这样，就没有人在离开会议的人以后，还没有清晰的思路。

文件

-Documentation: Collect all meeting documents, such as the sign-in sheet, action items and Q&A notes.

-文件：收集所有会议上的文件，如会议签到表、行动项目和问答记录。

项目启动会议结束

-Close: Thank everyone for attending and participating. Note that meeting minutes will be distributed shortly to all.

-项目启动会议结束：感谢大家出席和参与。请注意，要在短时间内将会议纪要发给所有人。

Now that you know the details of a successful project kickoff meeting agenda, it’s time to make your own!

你已经知道成功项目启动会议议程的相关细节，现在，轮到你去做了！