Manage the telephone console, receive and divert incoming calls

Receive, greet, guide visitors including co-ordination with employees

Responsible for maintaining telephone registers

Responsible for maintenance and upkeep of the front office/ reception area – clean and presentable at all times

Administer meeting and conference room bookings

Manage all travel arrangement for a team of 40

Distribute of internal and external mails throughout the office and coordinate with courier companies to handle outbound mails and parcels

Monitoring and ensure pantries and mailroom are clean and tidy

monitoring of stocks and regular re-filling of stationery and pantry supplies

maintain records for office supplies and services order expenses and assist in invoice processing

Assist with ad-hoc catering for meetings/business functions

Co-ordinate the printing of business cards

Responsible for ensuring availability of magazines/ brochures and directory signage

Provide a Helpdesk service, maintain Helpdesk Tracker and escalate calls to the Facilities Manager depending on urgency

Manage Temp badge issuance and keeping track of all record and provide monthly reconciliation report to Security

Submit monthly headcount report and other reports as required

Provide assistance in general administrative activities and any other duties as assigned by

Co-ordinate and assist with local office events

Utilize

 the systems of to effectively manage contractors and report on their performance

Ensure compliance of regulations / requirements of management

Diploma or above with relevant experience

Certificate in Secretarial, Business Studies, or equivalent

Computer literacy is a definite pre-requisite

Good command of English and Chinese